How Soon To Send Thank You Email After The Interview? #Sample Emails

Our generation never really bothered to check their emails before the world had to go online. Be it office work or just school, every official work is carried out through emails. Have you ever got an email from your boss or your teacher, and never knew what to reply to? What you should be sending them is a thank you email. This will certainly notch up your reputation for having good etiquette.

This stands true in the case of interviews too. Say, you went to an interview. You nailed it. You answered all the questions just right, dodged all the risky ones. Now you come back home all happy and wait for a call back. Well no. You are not done till you write the thank you note to the interviewer. Emailing is just the right blend of formal and informal and is perfect for the situation you are in.

How soon to send thank you email after the interview

How Soon To Send Thank You Email After The Interview?

After reading that email they sent you, you shouldn’t really wait much for sending a thank you email. After there is an interview, it will be best to send out the thank you email within 24 hours. Sending a thank-you email within 24 hours will solidify the fact that you have an interest in the job and will surely impress the interviewer more.

Although do not be too soon about it. It will be essential in keeping you on the mind of the interviewers as they interview other candidates for the job. In thinking too much about the process, do not be too hasty and forget to sound genuine.

So the answer to your question: How soon to send thank you email after the interview, you will not want to sound very eager, nor is it advisable to be too late and be the last interviewee to send in the thank you email. The best practice would be to send the email within 24 hours.

If it has already been 24 hours, you may be wondering whether sending a thank you note now will do more harm than good, then let us assure you it is better late than never but maybe attach a sorry postscript for being late.

Do I Need To Send A Thank You Email After An Interview?

A vital part of presenting yourself and proving your sincerity to the interviewer is to send them a word of acknowledgment. If you ask some interviewers, they will tell you that they don’t even consider moving a candidate up to the next stage if they don’t get a thank you message. These messages will not let the interviewer forget you and will prove really helpful when they review the candidates.

The interviewers, although sending a thank you note is commonplace now, receive not many thank you notes from who they interview. So this is really a good way to set yourself apart from the rest. It will only take some minutes to compose the email and it will surely be worth it.

When To Send Thank You Email After The Interview?

After coming back from the interview, the thank you email is a way of saying that you have acknowledged the interviewer and are interested in their offer. So send it as soon as possible and of course, within the time the interviewer stops calling in the candidates. Never shy away from sending one since your note may arrive just in time to make them consider you.

Considerations While Sending A Thank You Email After The Interview?

Framing the thank you note in the right way is really important. We spend a lot of time on our resume and our preparation of the answer to the questions. But what we should also consider are thank you emails. Here are a few things to keep in mind before writing a thank you email.

  • If this is the first or the second round of the interview. Then it is advisable to keep the thing very short and simple. Just make it look like a quick follow-up.
  • In case you want to make a long-lasting impression and stand out from the crowd of the other people interviewed, be more specific when you write your thank-you note. Mention things about the interview to make sure they understand that you paid heed to every detail. Don’t forget to mention again why you would be a really fit candidate for the job.
  • If you are looking to get hired for a creative role, then add in a few ideas about something that would be really helpful to them. Show them that you are already thinking about the job.
  • In the course of the interview if you have felt that there was some sort of elephant in the room, try to approach that in your thank you email and provide the interviewer with a suitable response.
  • Close the interview with due respect and mention how much you look forward to working for and under the interviewer. Also don’t seem too keen but put your enthusiasm forward.
  • The email you are writing should have a very clear subject line.
  • Carefully review the things you have written in the email. Maybe ask someone else to review it so that they can make you aware if there has been any wrong tone anywhere in the email.

The most important thing to remember is to be positive in the email. Never express any of your negative opinions.

How Long To Wait To Send Thank You Email After The Interview?

It is always advised to send a thank you email within 24 hours of an interview. Waiting for along will demonstrate to the interviewers about your unwillingness in the job. This will also help you keep on top of all the candidates. Your tone must make the interviewers think that you are genuine.

Thank You Email After The Interview – Subject Line

The subject line is one of the most important parts of your thank you email that demands special attention. A to-the-point subject line will put a great impression on the interviewers. Don’t let them get bored with your email. As the subject line will be the initial item your interviewers will notice, you are suggested to make it compact.

For example, you can write short phrases such as, “Thank you for your highly valuable time”, “Thanks for giving me a chance”, “It was great to meet you today”, “I am thankful that you gave me an opportunity”.

What To Include In A Thank You Email After The Interview?

If you are sincerely interested in a job and don’t want to lose it anyway, you must know the chief requirements of the thank you mail.

The primary things to include in a thank you mail are as follows:

The subject line is one of the basic requirements you need to include in a thank you mail. Make a short and straightforward subject line to easily convey your message to the interviewers at a glance. For example, “Thank you for your time” or “Great to meet you today”.

A personalized greeting is another way of satisfying your interviewers. Instead of starting your message all of a sudden, it is better to start with a “Hello” or “Dear”.

Note of appreciation for letting the interviewers know about your gratitude. Thank the interviewer for their highly valuable time. Include a job title for clarity.

Provide a recap of your qualifications in a polite way as they might have forgotten it among those multiple job seekers. This will put a reminder on the interviewers about your esteemed knowledge.

To conclude the thank you mail promptly to take the next step. Encourage the hiring committee to feel that you are going to be the right one for their position. Also, assure them that you can take up their calls or reply to their texts at any time. This will allow them to think that you are truly interested in this job.

Don’t ever forget to provide your contact information. Many a time out if hurry they might just not able select you as they have somehow not got your contact information.

Things Not To Include In A Thank You Mail

Mistakes are very common while you are under pressure. Sending a mail after an interview can put some amount of pressure on you. But you must keep in mind that the first impression is always the last impression. Therefore, you should never leave a scope where others can point out your mistakes.

Let us now discuss the common mistakes that most job seekers are found to make while writing an email after a job interview.

Not Just a Statement of Appreciation

Including only a statement of appreciation is not recommended. Make sure that you also express hour high interest in the job. Try to mention the reasons why you think that you are suitable for the position in their company.

No Grammatical or Vocabulary Errors

Try to avoid misspellings, grammatical errors, or any other unwanted mistakes. Proofread the content carefully again and again. Provide the correct job title, address, and name. This can surely help you get a strong positive impression.

Don't Mention Expected Salary

Don’t mention your expected salary range in the content. Of course, you are working for the salary. But your leverage will be the greatest factor that will force the employers to think that you are the one they were searching for. Just wait until the employers make an offer regarding the salary range.

No Excuses or Apologies

Don’t make any excuse or provide an apology in the email that happened during the interview. Let these issues not drawn attention. Rather, encounter positive qualities so that the employers are convinced that you are not someone who gets bothered by negativity.

Don't Send Common Email to Multiple Interviewers

Try to make a difference in the language when you are sending thank you letters to more than one interviewer. Don’t just write one and forward them to all. Put something in each of the emails that you think each one of them did to help you. This approach will make them think that you are concerned about individual priorities.

Don't Use Wrong Tone

Don’t use the wrong tone. Many times it happens that unwillingly your email seems to be filled with exaggerated statements. You may know that this job is the right one for you and you are also the right one for this job, then try not to expose that thought too openly.

Dont't have an Aggressive Approach

Taking an overly aggressive is never advisable. Never mention something like you are so eager that you will call to know your candidacy status. You can make a follow-up call to know the employer’s decision but there is no need to mention that in the email.

Give References, Only if Asked
Use references only if you are asked to. If an employer seeks references, he or she will surely mention them. Don’t include it with your follow-up correspondence.
Give a Follow-up Communication
Follow-up communication must be done as soon as possible after the interview is over. Furthermore, the primary attention of your email must be exclusively about your interest in the job and how well you can meet the company’s needs. Any other information can be distracting. If you are to deal with any reimbursement issues, then sent a separate email thereafter.

Some Samples On Thank You Mail That Might Help You

Thank You Email After the Phone InterviewSample of thank you email after interview 1



Thank You Email After Final InterviewHow to say thank you after interview?



Seeking a job is not that difficult. But it can be difficult for you only if you don’t have a proper idea about the basic needs of an interview. The main thing is to thank you letter. Now that you know everything that you must include and you must not include in a thank you mail, follow the suggestions provided and grab the position.

All the best!!

About the author

Atish Ranjan

Hi there, I am Atish Ranjan! I have been into work and business for more than 11 years now; I have given and taken numerous interviews over the years.
Thus, I started to share my knowledge & experience with you! Hope you enjoy reading here.

About the Author

Hi there, I am Atish Ranjan! I have been into work and business for more than 11 years now; I have given and taken numerous interviews over the years. Thus, I started to share my knowledge & experience with you! Hope you enjoy reading here.